Turn event intent into booked revenue.

One coordinator for groups, weddings, room blocks, and event sales. withQ qualifies the inquiry, coordinates availability, and keeps the opportunity moving toward a confirmed booking.

Book a demo → See the sales workflow
Qualify
Capture dates, headcount, rooms, and budget.
Coordinate
Check the right venues, outlets, and property systems.
Follow through
Book the next step and keep a clear owner on the opportunity.
An example group inquiryRooftop holiday party · 90 guests · illustrative scenario
Example

The events desk your org chart doesn't have.

At multi-outlet properties, the biggest inquiries fall through the floor: catering owns the ballroom, the restaurant GM owns covers, and the rooftop has a beverage director — not a sales rep. The inquiry bounces between three inboxes and dies on the second forward.

withQ picks up first, qualifies in minutes across every outlet, and routes the lead to whoever owns the win — with the requested date and context attached.

Your policies, your approvals
  • Never quotes a number it hasn't been given
  • Never commits a room block on its own
  • Captures requested dates, headcount, dietary needs, budget, and timeline
  • Books the site visit with your closer
It hands a warm, BEO-ready lead to your director of catering — who walks in already knowing the family.

Every buyout call is its own machine. withQ was built for all six.

A whole-property wedding and a Q4 rooftop cocktail share nothing except the phone they come in on. The agent that takes a two-minute table booking cannot take this call — withQ was engineered for the long, complex, high-ticket conversation.

01

Whole-property buyouts

Weddings, corporate offsites, brand activations. Coordinate room blocks, venues, and event requirements in one conversation.

02

Restaurant takeovers

Every quote bespoke, every menu chef-designed, every minimum a phone call away. There is no OTA for buyouts.

03

Rooftop & specialty venues

Capture venue preferences, capacity, availability, and service requirements before the inquiry changes hands.

04

Partial buyouts & floor takeovers

A floor, a wing, a pool deck. The room block and the F&B minimum get negotiated together, in real time, on the discovery call.

05

Q4 holiday parties

Capture party size, preferred dates, menus, and packages while the planner is ready to book.

06

Private dining & small events

Rehearsal dinners, investor days, milestone birthdays. Keep smaller celebrations connected to the right venue and sales owner.

FROM INQUIRY TO HUMAN APPROVAL

Prepared by Q.
Approved by your team.

An email inquiry becomes a useful brief and a draft your sales team can review before anything is promised.

01 · INQUIRY RECEIVED

A garden wedding for 120.

Preferred dates, guest count, room-block needs, and venue requirements stay together.

Guest requirements captured
02 · DRAFT PREPARED

A proposal with context.

Q prepares the next response using approved information. Pricing and availability that need confirmation remain open.

Ready for sales review
03 · YOUR TEAM DECIDES

The right person approves.

Your sales owner reviews commercial terms and confirms the next step: a reply, proposal, or site visit.

Human approval before commitment
Explore AI Reservations →See priorities in Q Command →

Prove the impact of your AI Sales Coordinator.

Start with your events line. Measure qualified pipeline, response time, and booked next steps. Free pilot programs are available for qualified properties; scope and terms are confirmed with your team.

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