withQ today announced the AI Sales Coordinator for groups, weddings, and event sales, a specialized AI agent built to help hospitality teams capture high-value demand from the first guest inquiry through booking.
Group, wedding, meeting, and event inquiries often arrive across calls, email, web forms, SMS, and chat. These are not simple messages to forward. They are revenue moments: a wedding weekend, a corporate retreat, a room block, a buyout, a banquet, a ski group, or a private dining request that needs a fast, informed response.
The AI Sales Coordinator gives hotels and resorts an always-on sales front line that can answer the inquiry, collect the right details, qualify the opportunity, package the next step, and coordinate with the property team so high-value demand keeps moving.
Not a lead router. A sales coordinator.
The AI Sales Coordinator helps hospitality teams:
- Capture group, wedding, event, and room-block inquiries across guest channels
- Qualify event dates, room counts, meeting space, dining, activities, budget, and guest preferences
- Check availability and package options across lodging, venues, dining, spa, golf, activities, and resort experiences
- Book the next step, including a site visit, sales call, proposal request, room-block follow-up, or qualified handoff
- Prepare sales-ready summaries with the details staff need to close the business
- Remember guest context across conversations and channels
- Track follow-up status so high-value opportunities do not get buried in inboxes or voicemails
Unlike a generic chatbot or phone-answering tool, the AI Sales Coordinator is designed to work as part of withQ's broader AI Workforce for Hospitality. It can coordinate with reservation, guest communication, dining, spa, golf, operations, and payment workflows so hotels can move from guest intent to booked revenue faster.
Built for the revenue that starts with a conversation
The AI Sales Coordinator can support:
- Wedding room blocks and reception inquiries
- Corporate meetings and retreats
- Group lodging requests
- Banquets, buyouts, and private dining
- Ski groups, golf outings, wellness retreats, and destination experiences
- Event deposits and payment capture where approved by the property workflow
When a guest says, "We need 40 rooms for a wedding weekend," withQ can ask the right follow-up questions, capture dates and requirements, identify revenue opportunities, and move the request toward a booked outcome instead of letting it sit in a queue.
Why it matters
Hotels, resorts, ski destinations, and hospitality groups depend on group and event business, but the path from inquiry to booking is often fragmented. A guest may call about a wedding block, follow up by email, ask about dining options by text, and need payment or proposal details before confirming.
withQ connects those moments into one shared guest and opportunity context.
"The most important revenue opportunities rarely arrive in one perfect form," said Juan Carlos Diaz, co-founder of withQ. "They arrive as conversations. The AI Sales Coordinator helps hotel teams understand the intent, coordinate the next step, and turn that demand into booked revenue without adding more manual work."
Part of the AI Workforce for Hospitality
The AI Sales Coordinator extends withQ's AI Workforce across revenue-generating workflows including reservations, room upgrades, group sales, event inquiries, dining, spa, golf, activities, payment capture, and service recovery.
For hospitality teams, the goal is simple: answer every guest, capture every qualified opportunity, and give staff more time to focus on the moments where human service matters most.
Book a demo to see the AI Sales Coordinator in action.